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On Time.

Within Budget. Without Surprises.

Partner with us!

Contact us by phone or e-mail to discuss your next project.

We look forward to serving you.

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Superior Procurement Services

From a Dependable Procurement Company

When it comes to providing comprehensive procurement services, no other company does it better than PMR3. We are in the business of procuring the specified furniture, fixtures, and equipment for your hotel or multi-family project. Partner with our procurement firm today. Read on to learn more about what we can do for you.

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Contact Us for Your Next Project

At PMR3, we go the extra mile to offer stellar solutions to the various FF&E procurement challenges of the hospitality industry. We make sure to surpass our clients’ expectations through our services. Should you wish to schedule a consultation with one of our specialists, reach out to us. Rest assured that we can provide the assistance that your business is looking for.

Providing Unmatched Procurement Services

We’re not your average procurement firm. Each project is unique, and we believe in taking a comprehensive and integrated approach. Once the design specifications and budget are approved, we manage the project every step of the way. We work closely with builders, architects, the design team, and the client to make sure the project is completed on time, within budget, and without any surprises.
 
PMR3’s only source of income is the flat fee charged for our services. We act as an agent only for purchasing the items specified by the client and design team. There are no mark-ups, hidden fees, or commissions accepted by PMR3. We are completely transparent when it comes to managing our clients’ funds.

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Plan Review: We review furniture plans in detail to confirm all quantities are accurate and every item shown (or labeled and not shown) is accounted for.
 
Specifications Review: We examine each specification carefully. We confirm project and vendor suitability and request flame certs, maintenance and care, and warranty information from every vendor. We also identify long lead time items and pass this information on to alert the team immediately about possible reselections or timeline requirements for funding and issuing purchase orders.
 
Budget Development and Cost Analysis: We price all items as specified at the lowest prices available. We also provide a detailed timeline of funds required to complete the project based on the installation date.

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Product Price Comparison and Value Engineering: We have a large network of suppliers and we negotiate with vendors to determine the best value for the client. We obtain numerous quotes for review, discussion and approval. When value engineering is required, our suppliers offer excellent recommendations to lower the cost while still maintaining quality and design.
 
Project Accounting: Once a project is funded by the client, a bank account is opened in the client’s name. We review and pay promptly all invoices from this account. We also track sales tax paid and accrue sales tax due for each project. Our record keeping is at a per item level and our monthly reports provide detail of every expense, budget comparison, and variances, along with notes describing any variances.
 
Cost Monitoring and Management: We monitor project costs daily and work closely with vendors and designers to make sure we remain within budget while ensuring the design intent remains intact.

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Procurement/Project Management: Once we submit purchase orders, we follow up, follow up, and follow up again. We provide detailed delivery status reports each week that show in detail the exact status of each item. Not only do we provide an ETA for each item, we also track approved submittals for each item and alert the team to action items to eliminate any delays.
 
Warehousing, Freight, and Logistics Coordination: As items begin shipping for your project, we track each delivery every step of the way and alert the client's receiver of any pending deliveries. While some clients prefer to handle their own receiving and warehousing, there are many benefits to working with our recommended FF&E receiver/installer. The teams we work with not only receive the items shipped but also inspect these items, partially assemble, and alert us to any issues, including shipping damage, incorrect fabrics, wrong dimensions, missing parts, etc. This allows us time to contact vendors and correct any issues so there is no delay in delivery and installation.


Project Documentation and Close-out: Our final close-out documents could include the following to meet individual client needs:


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  • Final Budget vs. Actual
  • Fire Retardant Certificates
  • Full Inventory Report by Item

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  • Maintenance and Cleaning Instructions for Items Purchased

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  • Sales Tax Accrued
  • Warranty Info


Even after final close-out, our staff is available to provide product support and manage any maintenance or warranty-related claims and to work with vendors to rectify any issues that might arise.

procurement services for

HOSPITALITY AND MULTI-FAMILY

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